CEDEC 2019 Call for Speakers
 

Thank you for your interest in presenting talks at CEDEC 2019.

CEDEC is a conference for computer entertainment - including video games - industry, and for developers and others engaged in related work in this industry. And through CEDEC we aim to help them improve their respective development capabilities by exchanging information and ideas, and to aim for the overall development of the industry.

In view of these objectives, we ask that proposals for sessions be submitted according to the guidelines outlined below.

1. Please complete all sections of the application form found in the latter part of this file, before attaching the file to an email and forwarding it to speaker@cedec.jp.
2. Applications close on  Monday, April 1, 10:00 AM ,2019 (Japanese Time).

Application Requirements

CEDEC 2019 calls for following session formats:

  • Session (60 minutes)
  • Short Session (25 minutes)
  • Panel Discussion (60 minutes)
  • Roundtable (60 minutes)
  • Interactive Session
  • Hands-on workshop
  • Tutorial
  • CEDEC CHALLENGE

For the details of each session format, please refer to the" Formats of CEDEC sessions".

For CEDEC 2019, the Steering Committee has also prepared a guide "Definition of CEDEC Session Genres" for applicants to refer to and be informed about what discussions are expected in each area of computer entertainment development.

Applicants must fill out the following:

Session title Please describe these items in such a manner as to communicate effectively to the website audience.

Expected skills: Please fill in the experience and skills you expect the participants to have.

Ideas to take away: The knowledge to be gained by participants. Briefly fill in what it is you want to tell people through your session.

Level of difficulty: Please define the difficulty of the session.
0:Basic
1:Fundamental
2:Intermediate
3:Advanced
Session description
Expected skills
Ideas to take away
Level of difficulty
Session details This section is to provide a detailed description of your presentation to examiners. The expected length of the description is about one A4 page.
Session format Please refer to the "Formats of CEDEC sessions" and specify a format you would like to present.
Session Genre Please refer to the Definition of CEDEC Session Genres and select one "main" genre for your presentation or one for "main" and one for "sub" genres.
Target Platforms View the list of "Target Platforms" and select the most applicable.
More than one may be chosen.
For platform-independent content, select Other.
Notes If your presentation requires special equipment or setup, or if you have any other comment, please describe it here.
Speaker information Please insert information about the key presenter and supportive presenter's here
Co-researchers, co-developers and contributors If you would like to credit other personnel other than speaker as collaborators for your work, please describe here.
Special benefits for public entries and accepted speakers

Special benefits for public entries:

Priority entry to CEDEC 2019 Keynote Addresses
Applicants will have preferential gate access to the Keynote. CEDEC 2019 conference pass will be needed.

CEDEC 2019 Pass at CESA member price
CEDEC 2019 logoed sticker

Special benefits for accepted speakers:

Complimentary CEDEC 2019 Pass

Session, Panel Discussion, and Roundtable: Speakers will receive up to three conference passes for free-of-charge.

Short Session: Speaker will receive one conference pass for free.

Interactive Session: Speaker will receive one conference pass for free. Note: If your session has more than specified speakers, they will be provided with staff passes which will be valid only during the session.

The free conference pass will be provided one per person. Thus even when a speaker hold more than one sessions at CEDEC, he or she still receive one pass.

Invitation to speakers' party

We will be holding a Speakers-Only party to encourage the speakers to deepen exchanges. Speakers will be invited to the party at no charge.

Review

The proposals we receive for sessions will be judged according to the following process.

1) Review based on the content described in the submission form
The CEDEC Steering Committee will review the content, and decide whether the proposal is accepted.

The CEDEC Secretariat will contact the submitters of accepted session proposals, and will commence discussions for session details. Contact is scheduled to be made in April or May, 2019.

2) Review based on the submission with additional information
The CEDEC Steering Committee may, where necessary, ask for further information to be provided in addition to that contained in this submission. Contact will be made by the CEDEC Secretariat, who will request that materials explaining the session in more detail be provided. We will review your application based on this material, and decide whether the proposal is accepted.
In cases where we request additional information, contact is scheduled to be made to notify you of the result in May or June, 2019.

Streaming services of Session Content

Streaming services of session content for CEDEC 2019 is scheduled to be conducted by the following methods.

1) Time-shifted streaming services (applies to all sessions)
Session content will be made available through time-shifted streaming services on the official CEDEC website for a limited duration, starting from the day after a session has ended and extending until one week after the conclusion of the CEDEC conference (scheduled for September 5 to 20, 2019. This service will be made available to CEDEC Regular Pass purchasers and time-shift pass purchasers.
(Sample video is here)
As a general rule, this will apply to all selected sessions (excluding interactive sessions, roundtable sessions, and workshops), so all parties considering application are asked to keep this in mind.

2) Live streaming services (applies to certain sessions which have obtained approval from their speakers)
With the goal of introducing the content of CEDEC to a wide audience, content of certain sessions from the conference will be delivered live (up to two sessions simultaneously) on the CEDEC channel of YouTube Live and niconico Live during the conference period.
The representative speakers for each session are requested to indicate whether they will allow live streaming services on the approval forms to be submitted after session selection has been finalized.

Points to Note

Please be mindful of the following points when submitting your application.

1)Intellectual properties
Your submission will be received on the assumption that you have obtained an approval from your company and that materials you use do not infringe any copyright or other intellectual property rights.
In particular, be careful not to use materials such as musical pieces subject to copyright management by Japanese Society for Rights of Authors, Composers and Publishers (JASRAC) or similar organizations, or copyrighted works of other parties, in your presentations.
As every successful applicant is required to lodge a " Memorandum of Understanding" after their selection, we advise you to start necessary preparation early for your presentation.

2)Multiple applications
You may apply multiple sessions. Please send a separate file for each application.

3)Language to use for application
Please complete the application form in either Japanese or English.

4)Specifying a session genre
Upon application, please refer to the "Definition of CEDEC Session Genres", "Target Platforms" and specify a genre you would like to present. The genre you present, however, may be subject to change as a result of examination by the CEDEC Steering Committee.

5)Session descriptions
If at all possible, please keep your "Session description" concise and yet concrete.
If illustrations or other figures are needed for reason of explaining your session proposal, you may add them, but try to keep them around 1 page as a separate file (in Word or PDF).
Supplemental reference materials such as video files can also be attached to your proposal. (Maximum size:20Mbyte)

If there is sensitive information you cannot disclose due to confidentiality reasons upon submission, you can leave the title section blank but the lecture needs to be described specifically.

6)Treatment of co-researchers, co-developers and contributors
If you would like to credit other personnel as collaborators for your work, please indicate them in "Co-researchers, co-developers and contributors ". Their name will appear on the website and guidebook as "contributor", separately from the speaker who will give the actual presentation. Such contributor is assumed to be your supervisor or adviser who has been involved in creating the theme, especially for an academic presentation.

Special benefits for accepted speakers are not applicable to co-researchers, co-developers and contributors.

7)Deemed sales promotions
If it is determined that the content of your proposal is for the purpose of promoting a commercial technology, we may instead present you with a proposal for the Sponsorship Program.
Commercial technology is an important element in modern-day game development, and therefore it is not our policy to exclude applicants who are offering such technology. If it is determined that promotion is not the primary objective, and that it could contribute to improving the development capabilities of the audience, we will proceed to examine your application as a regular candidate for the sessions.

Please note the following are banned in the public offering session:

  • Explicitly providing explanations and advertising to encourage purchase of your own title and service.
  • Handing out souvenirs and small gifts to participants during and after the lectures.
No such prohibition applies to the sponsor session, so if you wish to engage in any of the above, please also consider the sponsorship program.

8) If you see this as an opportunity to recruit for your company
CEDEC is a conference for computer entertainment - including video games - industry, and for developers and others engaged in related work in this industry. And through CEDEC we aim to help them improve their respective development capabilities by exchanging information and ideas, and to aim for the overall development of the industry.
However, explicit recruiting activities will not be permitted during the session.

9)Management of application materials
The content of your application will not be used for purposes other than the administration of CEDEC.
Although the Steering Committee, which examines the applications, is comprised of persons from the computer entertainment industry, we assure you that the content of your application will in no way be misappropriated for the benefit of an organization to which the Committee members belong.

11)Session schedules
The dates and times for public entry sessions to be held will be determined by the Steering Committee.
Please ensure that your schedules allow presentations to be made at any date and time during the conference period.
Also note that we are unable to accept requests for specific dates or times.

12)Introduction of CEDiL
Information on previous sessions up to last year is available on CEDiL (http://cedil.cesa.or.jp), which can be viewed by anyone who completes free membership registration. Please use the information for your reference.

13)Contact from the Secretariat
If the Secretariat needs to contact the applicant, it may do so to the person submitted the application.

If any points are unclear, please feel free to contact speaker@cedec.jp
We look forward to receiving your application.