Public Application for CEDEC 2012 Sessions has closed.

CEDEC Steering Committee

Thank you for your interest in presenting talks at CEDEC 2012.

CEDEC is a conference for computer entertainment - including video games - industry, and for developers and others engaged in related work in this industry. And through CEDEC we aim to help them improve their respective development capabilities by exchanging information and ideas, and to aim for the overall development of the industry.

In view of these objectives, we ask that proposals for sessions be submitted according to the guidelines outlined below.

• Please complete all sections of the application form found in the latter part of the form, before attaching the file to an email and forwarding it to cedecspeaker@cesa.or.jp
• Applications close Monday, March 19, 2012.
  Public Application for CEDEC 2012 sessions has closed.

CEDEC 2012 calls for five session formats: Session (60 minutes), Panel Discussion (60 minutes), Roundtable (60 minutes), Short Session (20/30 minutes), and Interactive Session.
With the Short Session (20/30 minutes) format, two or three lectures are going to be packed in one slot to provide crisp and multi-viewed discussion for an issue, which can only be delivered through such short sessions. The Steering Committee will allocate your presentation to the most appropriate slot according to its theme.
The Interactive Session format allows you to post your presentation materials at an open booth. CEDEC will provide you a specific timeframe as a core time to do your presentation. Power supply will be provided for your working demo as you needed.

Special benefits for public entries:

■Priority entry to CEDEC 2012 Keynote Addresses

• Applicants will have preferential gate access to the Keynote. CEDEC 2012 conference pass will be needed.

■CEDEC 2012 Pass at CESA member price

Special benefits for accepted speakers:

■Complimentary CEDEC 2012 Pass

• Session, Panel Discussion, and Roundtable: Speakers will receive up to three conference passes for free-of-charge. If your session has more than three speakers and/or require more staff, they will be provided with special passes which will be valid only during the session.
• Short Session and Interactive Session: Speaker will receive one conference pass for free. If your session has more than one speakers and/or require more staff, they will be provided with special passes which will be valid only during the session.
• Note: The free conference pass will be provided one per person. Thus even when a speaker hold more than one sessions at CEDEC, he or she still receive one pass.

■Invitation to speakers’ party

• We will be holding a Speakers-Only party to encourage the speakers to deepen exchanges. Speakers will be invited to the party at no charge. To attend “Developers’ Night” – a party for all CEDEC 2012 participants, speakers will also need to purchase tickets as well as participants.

Please be mindful of the following points when submitting your application.

■Please send a separate file for each application. You may, however, attach multiple files to a single email.

■You do not need to specify the genre.

• Your applications will be allocated to genres according to what is stated in them by the Steering Committee.

• The final sessions will be classified into the following genres.
  (A session may be allocated to more than one genre.)

  PG (Programming), VA (Visual Arts), GD (Game Design), SND (Sound), NW (Online / Network),

  PD (Production), BM (Business & Management), AC (Academic), BoF (Birds of Feather; new genre),
  MX (Special Category; non-genre)

• Production technologies, software development methods and so forth which are related to the above, will also be appreciated. (For example: tool development technology used in VA, the agile development method in PG)

■Please complete each section as clearly and in as much concrete as possible. (The review process will be made
   in the plain text format, please do not use font highlight, size/color change or other special effects.)

• At CEDECs in the past, there has been a strong tendency for sessions to be rated more highly when their actual content has matched the expectations formed by participants based on the description in the program. In particular, “Session title,” “Ideas take away” and “Expected skills/experience” are extremely important.
• For example: "Expected skills/experience"

  No good:	Anyone involved in game development
  Better:	Graphic developers
  Best:	Persons with experience in GPU programming

■If at all possible, please keep your "Session description" to within one page, and please make your description
  concise and yet concrete.

• If illustrations or other figures are needed for reason of explaining your session proposal, you may add them, but try to keep them around 3 pages as a separate file (in Word or PDF).
• Supplemental reference materials such as video files can also be attached to your proposal.
• If you have any information that cannot be stated explicitly when submitting this form due to confidentiality or other such reasons, you may keep the information confidential.

■If it is determined that the content of your proposal is for the purpose of promoting a commercial technology, we
  may instead present you with a proposal for the Sponsorship Program.

• Commercial technology is an important element in modern-day game development, and therefore it is not our policy to exclude applicants who are offering such technology. If it is determined that promotion is not the primary objective, and that it could contribute to improving the development capabilities of the audience, we will proceed to examine your application as a regular candidate for the sessions.

■The content of your application will not be used for purposes other than the administration of CEDEC.

• Although the Steering Committee, which examines the applications, is comprised of persons from the gaming industry, we assure you that the content of your application will in no way be misappropriated for the benefit of an organization to which the Program Committee members belong.

■Please complete the application form in either Japanese or English.

■If you would like to credit other personnel as collaborators for your work, please indicate them in “Note”. Their name

will appear on the websiteand guidebook as "contributor", separately from the speaker who will give the actual presentation. Such contributor is assumed to be your supervisor or adviser who has been involved in creating the theme, especially for an academic presentation.

■Information on previous sessions up to last year is available on CEDiL (http://cedil.cesa.or.jp), which can be viewed
  by anyone who completes free  membership registration. Please use the information for your reference.

■If we need to contact you, the CEDEC Office will contact the representative speaker.

The proposals we receive for sessions will be judged according to the following process.

A) Review based on the content described in the submission form

• The CEDEC Steering Committee will review the content, and decide whether the proposal is accepted.
• The CEDEC Office will contact the submitters of accepted session proposals, and will commence discussions for session details. Contact is scheduled to be made in April or May, 2012.

B) Review based on the submission with additional information

• The CEDEC Steering Committee may, where necessary, ask for further information to be provided in addition to that contained in this submission. Contact will be made by the CEDEC Office, who will request that materials explaining the session in more detail be provided We will review your application based on this material, and decide whether the proposal is accepted.
• In cases where we request additional information, contact is scheduled to be made to notify you of the result in May or June, 2012.

If any points are unclear, please feel free to contact cedecspeaker@cesa.or.jp
We look forward to receiving your application.